[27.08 g. 11:00 A.M.] Granting Salary Increases to Employees: What Employers Should Consider Following the Introduction of the Pay Transparency Rules

07.07.2026

Deciding to grant a salary increase may appear straightforward – until the decision has to be justified. Promotion, individual performance, commitment, or remuneration negotiated at the recruitment stage may all constitute reasons for awarding a higher salary. In practice, however, these reasons are not always applied consistently or documented in a manner that allows them to be substantiated at a later stage.

This lack of documentation and consistency most often becomes problematic when an employee asks why they are paid less than a colleague performing the same or a comparable role.

The new pay transparency framework places employers in a significantly more demanding position.

This is no longer a matter of internal policy or managerial discretion. Employers will be required to establish clear, objective and consistently applied remuneration criteria, and to demonstrate that pay differentials are based upon such criteria. A salary increase granted simply because it was considered “well deserved” may now expose the employer not only to employee dissatisfaction, but also to evidentiary challenges, as the burden of proof rests with the employer.

During this webinar, we will examine these issues from the employer’s perspective, focusing on the factors that should be taken into account when making remuneration decisions to ensure that they can be effectively justified if challenged. We will also discuss:

• which criteria for awarding salary increases are regarded as legally robust and which may give rise to legal risk;
• how to document the decision-making process to ensure consistency, transparency and auditability across the organisation;
• what employers should avoid when differentiating remuneration for employees performing the same or comparable work;
• how to prepare managers to make remuneration decisions in a compliant, informed and legally defensible manner;
• the scope of an employer’s liability in the event of disputes concerning unequal treatment in remuneration.

Register today and assess whether your salary review process is capable of withstanding legal scrutiny.

Please note that the webinar will be conducted exclusively in Polish.